Call for 2013 SMBE Satellite Meetings (this message to also be distributed via email to the membership)

Purpose

The Society for Molecular Biology and Evolution (SMBE) exists to “…provide facilities for association and conference among molecular evolutionists and to further the goals of molecular evolutionary biology and its practitioners, including the publication of two journals, Molecular Biology and Evolution, and Genome Biology and Evolution” (Society By-Laws, amended November 7, 2008). In addition to supporting its annual meeting, SMBE Council will provide funds in aid of one or more workshops or small meetings per calendar year, that number depending on total cost.  SMBE’s first satellite meeting sponsored under this competition was “Phylomedicine” held March 2012 at Arizona State University (http://www.smbe.org/phylomed).  In spring 2013, SMBE supported three satellite symposia: “Eukaryotic Metagenomics” (http://www.smbe.org/2013/smbe-satellite-meeting-on-eukaryotic-omics/), “Mechanisms of Protein Evolution II” (http://www.smbe.org/2013/smbe-satellite-meeting-mechanisms-of-protein-evolution-ii/), “The Origin of Life”  (http://www.pctp.princeton.edu/pcts/Originoflife2013/Originoflife2013.html).

 

SMBE is now calling for proposals for small satellite meetings and/or workshops to be held in Fall 2013/Spring 2014.  Funds will be awarded on a competitive basis to members of the molecular evolution research community to run a small meeting or workshop on an important, focused and timely topic of their choice.

 

Guidelines

 

Funds will be awarded on a competitive basis to members of the molecular evolution research community to run a small meeting or workshop on an important, focused and timely topic. The suggested size is ~50 participants. At least one of the meeting organizers must be a member of SMBE.

 

• SMBE will provide financial support for up to 80% of the cost of each meeting, up to maximum of $40,000 USD per meeting. A detailed projected budget including expected number of participants, travel/food/lodging costs, and registration fees must be submitted with the application.

 

• Meetings will be selected based on the scientific importance, timeliness and anticipated impact on the fields of molecular biology, genome biology, and evolution.

 

• Proposals will be received and reviewed by the SMBE Satellite Workshop Committee, which will consist of four individuals: one SMBE Council Member (who will also serve as Chair) and three other members of SMBE. The committee will make a recommendation to SMBE Council, whose decision is final. The committee or SMBE Council may decide not to support any meeting in any particular year.

 

• Events will be named “SMBE Satellite Meeting on XYZ” or “SMBE Satellite Workshop on XYZ”.

 

• The meeting/workshop must be a standalone event. It should not form a symposium or other part of a larger meeting. It should not immediately follow or precede any other meeting.

 

• Organizers will be required to submit a copy of the final workshop/symposium program and a short (~2 page) summary of the workshop/symposium highlights to SMBE Council within 3 months of the event.  The summary should be sent to Harmit Malik (hsmalik@fhcrc.org).

 

Instructions for proposals to organize an SMBE Satellite Meeting

 

Satellite meeting / workshop proposals shall be sent by email to the Chair of the SMBE Satellite Workshop Committee (Soojin Yi <soojin.yi@biology.gatech.edu>). Please refer to the workshop guidelines for more information. 

 

The deadline for submission of proposals is 25 May, 2013.

 

1. Provide the name(s) and full contact information for all organizer(s) and institution(s) involved. Universities / organizations providing additional financial support, if involved, should also be listed.

 

2. Workshop summary. Describe the scientific rationale for your proposed workshop. In doing so, be sure to clearly state (1) the importance and timeliness of the topic, (2) the anticipated short-term and long-term impacts of your satellite meeting on the fields of molecular biology, genome biology, and evolution, (3) the extent and nature of student / postdoctoral fellow involvement, (4) the proposed structure of your workshop (e.g., lectures only, lectures + hands-on training sessions, poster sessions, etc.), (5) an indicative list of proposed invited speakers, and (6) why a workshop/small meeting format is preferable to a symposium at the SMBE annual meeting. (2 pages max).

 

3. Financial summary. Please summarize your financial request, including estimated total budget, registration costs (if any), travel support for speakers / trainees, and details of non-SMBE funds to be used.