In its effort to promote diversity and gender equity, SMBE is now launching an Equal Opportunity Initiative that aims to sponsor actions ranging from the organization of dedicated standalone symposia or sessions at the annual SMBE meeting, to financing research actions whose goal is to raise awareness of discrimination in our community (see, for instance, the recent publication on Progress and Prospects in Gender Visibility at SMBE Annual Meetings https://academic.oup.com/gbe/article/10/3/901/4924379).
A budget of $10,000 will be dedicated each year for this call. Funds will be awarded on a competitive basis to members of the molecular evolution research community. SMBE is now calling for proposals for activities to take place between Sep 1 2019 and Dec 31 2020. The deadline for submission of proposals is April 1, 2019.
• A detailed projected budget must be submitted with the application. The budget may include travel/food/lodging/registration costs for a standalone symposium or for invited speakers who do not typically attend the SMBE conference (for instance people from social sciences). It may include costs related to research actions such as sponsoring a student to gather data that will help describe current trends in diversity and gender within the molecular evolution research community.
• At least one of the organizers must be a member of SMBE.
• Proposals are encouraged to include details for plans about the recruitment of speakers and participants that will ensure broad representation across SMBE membership, including gender and geographical location.
• Proposals will be received and reviewed by three SMBE Council Members that will make a recommendation to SMBE Council, whose decision is final. The SMBE Council may decide not to support any meetings in any particular year. A proposal that was unsuccessful can be invited for revision and reapplication.
• Events will be named “SMBE Equal Opportunity Initiative Symposium/Session/Research”. In the case of organization of a standalone symposium, meeting organizers should host a website for the meeting that highlights the main theme as well as program, including the speaker list. This website should stay active for at least 3 years after the meeting date and be made available for archiving on the main SMBE website. Symposium and lecture organizers should provide a link to be advertised on the SMBE webpage. The sponsorship by SMBE must be mentioned in all pre-meeting publicity and in the meeting program.
• Organizers will be required to submit a copy of the final symposium/session program and a short (~2 page) summary of the symposium/session/research highlights to SMBE Council within 3 months of the event. The summary should be sent to Beth Shapiro, bashapir (at) ucsc (dot) edu.
• Organizers will be required to submit a brief report on their meeting for publication on the SMBE website or, alternatively, in one of the SMBE journals after consultation with the editorial board.
Instructions for proposals
Equal Opportunity Initiative proposals should be sent by email to the Chair of the SMBE Equal Opportunity Initiative Committee, Beth Shapiro; bashapir (at) ucsc (dot) edu).
The deadline for submission of proposals is April 1, 2019.
1. Provide the name(s) and full contact information for all organizer(s) and institution(s) involved. Universities/ organizations providing additional financial support, if involved, should also be listed. If additional funding is being simultaneously applied for, please state the status of that request as well.
2. EOI summary (4 single-spaced pages max). Describe the rationale for your proposal. In doing so, be sure to clearly state:
(1) the importance and relevance of the initiative with respect to observed discriminations;
(2) the anticipated short-term and long-term impacts of your initiative to improve equal opportunity in our community;
(3) the proposed structure of your initiative (e.g., standalone symposium, list of proposed invited speakers, discussions forum, publication, etc.);
(4) an indicative list of proposed invited speakers;
(5) for satellite meetings only: why a workshop/small meeting format is preferable to a symposium at the SMBE annual meeting;
3. Financial summary. Please summarize your financial request, including estimated total budget, registration costs (if any), travel support for speakers / trainees / researchers, and details of non-SMBE funds to be used.